Classification in Archiving and Records Management

A classification system can be used to group records together by the type of information they contain. For example, all invoices containing a particular expense code may fall into one category and thus have their own sub-category in an invoice record hierarchy. Records that share common content or are similar will then be grouped under these categories as well which assists with the retrieval process, meaning you don’t need to search through every single document because many others have already done so for you! Classifying your documents also assists clarification – it gives staff clarity on what is meant by specific terms such as ‘invoicing’ when referring during meetings.